Personnel Budgeting with Martus

Martus Personnel Budgeting is designed to help organizations model, manage, and forecast their largest and most complex expense—people costs—with clarity and control. Built specifically for budgeting and planning, Martus enables finance teams and department leaders to create accurate, defensible personnel budgets without relying on spreadsheets. Martus Personnel Budgeting gives organizations a structured, transparent way to plan and manage workforce costs. By combining position-based modeling, built-in assumptions, scenario analysis, and collaborative workflows, Martus helps finance teams move from reactive budgeting to proactive workforce planning. For organizations where personnel expenses drive financial outcomes, Martus provides the clarity and control needed to budget with confidence.

Purpose-Built for People Costs Martus treats personnel budgeting as a first-class planning function, not an afterthought. Users can budget by position or employee, capturing salaries, wages, benefits, payroll taxes, stipends, and other compensation-related costs. This structure allows organizations to see exactly how staffing decisions affect both departmental and organization-wide budgets.

Position-Based and Employee-Based Planning Martus supports both position-based and named employee budgeting. This flexibility is especially useful for organizations that need to plan vacancies, future hires, or role changes without tying budgets prematurely to specific individuals. As staffing plans evolve, budgets can be adjusted without rebuilding models from scratch.

Built-In Assumptions and Drivers Personnel budgets in Martus can be driven by configurable assumptions such as: Annual or mid-year salary increases Merit adjustments Benefit cost percentages Employer payroll tax rates Start and end dates for employees or positions These drivers reduce manual calculations and help ensure consistency across departments while still allowing for controlled exceptions where needed.

Scenario Modeling and What-If Analysis One of the key strengths of Martus Personnel Budgeting is the ability to model multiple scenarios. Finance teams can quickly assess the impact of hiring freezes, delayed start dates, compensation changes, or restructuring plans. This makes Martus particularly effective for organizations navigating uncertain funding environments or strategic growth decisions.

Collaboration with Controls Martus enables collaboration between finance and department managers without sacrificing governance. Department leaders can review and propose personnel changes, while finance retains oversight, approval control, and audit visibility. This collaborative workflow improves budget accuracy and accountability across the organization.

Reporting and Rollups Personnel budgets roll up automatically to departments, programs, and the full organization. Martus provides clear reporting that shows: Current staffing costs Budgeted versus planned headcount Impact of personnel changes on total expenses These reports help leadership understand staffing implications quickly and make informed decisions with confidence.

Ideal Use Cases Martus Personnel Budgeting is especially well suited for: Nonprofits and public sector organizations managing grant- or program-driven staffing Education and healthcare organizations with complex personnel structures Mid-sized organizations seeking a spreadsheet-free approach to workforce planning